Payroll & Human Resources Coordinator


The Payroll and Human Resources Coordinator is directly responsible for the administration and coordination of both the human resources function and the processing of the Urban League of Rochester and Affiliates payroll.



Human Resources:


  1. Administer and process all pre-employment forms and ULR background checks for employees and program participants
  2. Conduct New Hire Orientation on initial day of hire for new employees.
  3. Administer all plan benefits and HR liaison to our insurance broker.
  4. Process and monitor NYS Disability/Workers Compensation:
  5. Process Unemployment Claims and attend hearings when needed.
  6. Provide confidential counseling in employee relation’s matters.
  7. Maintain employee handbook.
  8. Maintain employee key sign out forms and equipment sign out forms.
  9. Maintain ADP Home Page.
  10. ACA Reporting.
  11. Arrange Security Services as requested by Program Directors and VP of PPR&E.
  12. Assist in implementing Emergency Closing Procedures.
  13. Review all benefits invoices for accuracy and prepare check requests to submit to Finance for processing.
  14. Complete and submit annual compliance reports such as EEO, OSHA, Bureau of Labor Statistics, and IRS/SSA/CMS Data.
  15. Maintain official Agency personnel records, including current job descriptions for all positions.
  16. Maintain official Agency personnel records, including current job descriptions for all positions.
  17. Evaluate staff benefits plan and salary structure and recommend appropriate changes to the President and CEO.
  18. Respond to surveys from other companies regarding salary ranges, benefits, and personnel practices.
  19. Monitor the performance appraisal process, and recommend necessary changes.
  20. Protect the interests of employees and the League in accordance with the League HR policies, the laws, and regulations.
  21. Maintain professional and technical knowledge by attending continuing educational workshops.
  22. Conduct exit interviews.
  23. Participate in agency management meetings as appropriate and contribute to development of League policies and problem solving.
  24. Serve as staff liaison to the Board Personnel Committee and on other Board Committees as directed.
  25. Act to resolve personnel grievances in accordance with the Personnel Manual procedures.
  26. Conduct exit interviews.
  27. Process documentation on a timely basis related to new hires, employee benefits, job changes, salary increases, terminations and other documentation related to human resources functions.
  28. Provide support and advice to supervisors in the areas of Human Resources, employee relations, the personnel manual, etc.



  1. Process semi-monthly payroll for ULR’s approximately 75+ and ULREDC’s 10+ employees. Processing payroll includes but is not limited to ensuring the time and attendance records are complete and accurate. Transmitting of payroll information to our payroll vendor. When payroll is received back from vendor, verifying payroll has been properly processed. Obtain appropriate approvals for the payroll. Provide the payroll transfer information to Accounting Manager to ensure payroll will be funded timely.
  2. Monitor time off requests to ensure properly reported within the time and attendance system.
  3. Communicate timely with employees when non-standard or corrections to standard deductions are being processed.
  4. Communicate immediately with employees of any errors in processing their payroll. Include in your communication the VP of Finance and Administration and employee’s supervisor. Work with employee to come to an appropriate and acceptable solution. Include VP of Finance and Administration and employee’s supervisor in the communication and confirmation of the solution reached.
  5. Prepare payroll related reporting (i.e. multiple worksite reports, annual holiday schedule and annual pay schedule, Disability Payroll Report) as required for Accounting Manager / VP of Finance and Administration review and approval.
  6. Annually, prepare vacation accrual spreadsheet when requested by VP of Finance and Administration.
  7. Maintain employee payroll files.
  8. Maintain quarterly payroll tax reports.


General / Overall:

  1. Perform such other relevant duties as may be assigned by the President and CEO.
  2. Attend/support Urban League events and fundraising functions.




  • Bachelor’s degree in Human Resources Management and 1-2 years’ experience in the field of Human Resources, preferably in non-profit environment.  Experience in lieu of education will be considered.
  • 1-2 years’ working knowledge of with payroll and employee benefits administration procedures. Experience with ADP Workforce and Time & Attendance, or other payroll processing systems as well as Great Plains accounting software is highly desired.
  • Must possess Microsoft Word and Excel proficiency.
  • Familiarity with civil rights statutes, ADA, ADEA, and Title VII; including knowledge of sexual harassment policies and procedures and civil rights compliance.
  • Must maintain confidentiality at all times.
  • Strong interpersonal skills and ability to work cooperatively with groups and individuals.
  • Excellent organization and attention to detail are key skill required to be successful in this position.
  • Must be able to tolerate and handle stressful situations in a calm and professional manner.
  • The successful candidate will be articulate, with excellent written and verbal communication skills and possess an ability to exercise good judgment.
  • Ability to relate to and empathize with the Urban League of Rochester employees, clients and their issues.
  • Competency with Microsoft Office 2000, including Access, Word and Excel.
  • Must be customer service oriented.